News

PRIVACY STATEMENT AND COOKIES

24th May 2018 By

THE BENEVOLENT

DATA RETENTION POLICY

The Benevolent Privacy Notice

Beneficiary Policy Data Retention Policy

The new General Data Protection Regulation Due GDPR means that there are significant   changes to requirements in the laws governing the way we manage your personal data. This is a particularly high priority for The Benevolent.

 

As a beneficiary of The Benevolent this privacy notice explains how we will process your personal information. It explains how we will protect your information and personal data, and the controls and safeguards we provide for this data. This includes understanding, at all times, precisely what data we are storing for and about you, who (if anyone) can see that data, and whether you give permission for that data to be shared with third-parties.

 

The processing of personal data, such as the name, address, e-mail address, or telephone number shall always be in line with the General Data Protection Regulation (GDPR) and the Privacy and Electronic Communication Regulations (PECR)

 

By means of this data protection declaration, we would like to inform you of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

 

 

Topics

 

  1. Who we are?
  2. The information we collect about you, why we need it and who it’s shared with?
  3. Your privacy rights explained
  4. Other websites
  5. Changes to our privacy policy
  6. How long we keep your personal data
  7. How to contact us or make a complaint

 

 

 

 

 

Who are we

The Benevolent’s mission is to provide help and support to current and former employees of the drinks industry and their families. Our vision is a world without medical, financial or personal hardship for colleagues of the drinks industry and their families.

 

Our goals are:

 

  • To provide practical, emotional and financial support to those from our trade at every stage of their career.

 

  • To work in partnership with the drinks industry to help colleagues facing issues such as financial hardship, loneliness, serious illness and disability in our community.

 

  • To be a valuable partner to the companies of the drinks industry to actively support their current and former employees in need.

 

We are registered as a data controller 

The information we collect about you, why we need it and who it’s shared with

 

The personal data we may collect from you and process is:

 

Personal data type:

Source

First Name & Last Name

Online Donor Form, Membership Newsletter Sign-Up and Access Support Form

Email

Online Donor Form, Membership Newsletter Sign-Up and Access Support Form

Postal Address 

Online Donor Form and Access Support Form

Telephone Number

Online Donor Form and Access Support Form

Debit or credit card details

Online Donor Form

Date of Birth

Access Support Form

Employer Name

Access Support Form

Sensitive Data Type:

Source – Access Support and Application Forms

Health Information

 

Access Support Form

 

 

 

 

 

 

 

 

Your privacy rights explained

 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
 

  • Right of access – you have the right to request a copy of the information that we hold about you free of charge (before 25 May 2018, we may charge a fee of £10 to meet our costs in providing you with a copy of any personal data held about you)
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that The Benevolent refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.

Other websites

 

On occasion our website will contain links to other websites. This privacy policy only applies to The Benevolent’s website. When you link to other websites you should read their own privacy policies.

 

Changes to our privacy policy

 

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 23rd April 2018.

 

 

 

 

 

How long we keep your personal data

 

How long we keep information collected about you

 

Any information provided by you will be retained for as long as necessary in connection with the purposes for which it was provided, for example, to respond to your enquiry and the subsequent and necessary ongoing need for support. 

 

In respect of any contact information stored within our customer relationship management (CRM) system, we will delete your details upon request, or if we have not had any further communication with you within a period of three years, whichever is the sooner[MD1] .

 

[MD2] In any case, once we have processed any information about you in connection with the purposes for which it was provided or collected, we will securely delete or anonymise (to the extent such information was capable of identifying you in the first instance) such information upon expiry of the above time periods.

 

How to contact us in regards to your rights or make a complaint

 

In the event that you wish to make a complaint about how your personal data is being processed by the Benevolent (or third parties above), or how your complaint has been handled, you have the right to lodge a complaint directly with the ICO and The Benevolent’s data protection representative.

 

 

Image result for gdpr

 

« back to news

Next Fundraising Event

 

We're The Ben... We care for the people of the licensed trade. Find out how you can help and support this cause.

 
Website Design by Red Paint